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Health and Safety Services

User's Display Screen Equipment (DSE)
Workstation Self-Assessment

 NAME OF USER.................................................................... EMAIL ADDRESS..............................

 DEPARTMENT....................................................................................PHONE NO............................

 LOCATION OF WORKSTATION......................................................................DATE.......................

The checklist is to be completed by the user and forwarded to the School/Department DSE assessor. The assessor will discuss with the user any problems identified and take and/or recommend remedial action.

1. GENERAL

Have you worked through the College's DSE training programme at  http://www.learninglink.ac.uk/keepfit/index.htm
This takes only 20 minutes and all new staff are required to do so.   Yes/No?.................................

Approximately how many hours per day are spent using the DSE................................................

Do you spend blocks of an hour or more solely keyboarding without interruptions by the telephone or stopping to undertake any other small tasks?
...........................................................................................................................................................

Are you able to take work breaks away from the DSE for coffee, lunch etc?..............................

Do you move away from the DSE for work breaks?...................................................................

Do you rest your arms, fingers and eyes during breaks or e.g. do you surf the net, knit, play piano, read etc. instead?
.............................................................................................................................................................

Do you get aches, pains or sensory loss ('tingling' or 'pins and needles') in neck, back, shoulder or
any part of the upper limbs? If yes give details ......................................................................
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Do you experience restricted joint movement, impaired finger movement, grip or other disability?
If yes give details ................................................................................................................
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Do you have problems with vision (e.g. headaches, focussing difficulties, eye discomfort)?
..........................................................................................................................................................
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Approximately how many months since last eye test (if ever)?.....................................................

2. DESK and DESK AREA.

Is the work surface large enough for all the necessary equipment, papers etc?............................

Is the work area kept clear of unnecessary items?...................................................................

Can you comfortably reach all the equipment and papers you need to use?................................

Are the surfaces free from glare and reflection?.........................................................................

Are there trailing electrical or other cables that pose a trip hazard?...........................................

Is there any damage to electrical plugs or cables? Have you repaired/changed any plugs, fuses or cables?

...........................................................................................................................................................
If so, stop using the equipment and report this immediately!!!!!

2. SEATING

Has the chair a 'five-star'- base?...........................................................................................

Is the chair adjustable in height, backrest and seat tilt?..........................................................

Do you know where all the adjustment controls on the chair are located and how to operate them?

...........................................................................................................................................................

Do the controls operate correctly?.......................................................................................

Have you adjusted the seat? - backrest to support and maintain the lower back curve, height and seat tilt

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Do you sit right back in the chair to gain adequate support?.......................................................

Can you sit comfortably as close to the desk as required?.........................................................

Is the area beneath the desk clear of obstructions so you have sufficient room for your legs and feet?

.........................................................................................................................................................

Can your feet touch the floor or footrest?............................................................................

Is a footrest required?........................................................................................................


3. DISPLAY SCREEN & KEYBOARD & MOUSE

Can the keyboard and screen be adjusted to allow you to find a comfortable position?..................

Is the screen at a comfortable viewing distance?.................................................................

Can the screen and hard copy be read easily without leaning/twisting?.................................

Can hard copy pages be turned without leaning/twisting?....................................................

Is a document holder required?.........................................................................................

Is the DSE screen difficult to read?...................................................................................

Do you know where the brightness/contrast controls are located?...............................................

Are the keyboard symbols legible to you?..................................................................................

Is there excessive reflection or glare on the screen which cannot be reduced by the use of blinds/curtains or changing the position of the DSE monitor?..........................................

When you look away from the screen does any part of the room seem too bright or too dark?.....

Are your hands aligned with forearms and wrists straight when using the keyboard and the chair is at the correct height?
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Are arms and shoulders comfortable when using the keyboard?..................................................

Are you comfortable with the type of keyboard you have?........................................................

Do you have sufficient space between desk edge and keyboard to rest your wrists/heels of hands?
...........................................................................................................................................................

Is a wrist/heel of hand rest required?................................................................................

Are you comfortable with the type of mouse you are using?.......................................................

Is a mouse mat with wrist support required?.............................................................................

Do users rest arms and shoulders whenever work allows?........................................................

Have you been given guidance on stretching exercises that can be carried out in the workplace?
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Any other comments?.........................................................................................................

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Please now return the completed form to your DSE assessor.


ASSESSMENT REPORT FORM
(To be completed by the DSE Assessor)

SUMMARY OF WORK REQUIRED


From: (Workstation Assessor)...............................................................................................


To: (Budget Holder/Budget Holder's representative)..............................................................


cc. (e.g. User/School Manager User/etc.)..............................................................................

DEPARTMENT/SCHOOL.................................................................................................


LOCATION OF WORKSTATION....................................................................................


NAME OF USER................................................................................................................

ACTION REQUIRED & BY WHOM.................................................................................................

...........................................................................................................................................................

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SIGNATURE OF ASSESSOR................................................DATE.................................


NAME OF ASSESSOR (print)...........................................................................................



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Health & Safety Services, Birkbeck, University of London, Malet Street, London WC1E 7HX. Tel: 020 7631 6218, email: healthandsafety@bbk.ac.uk